I-9 Employment Verification

What Documentation is Accepted?

Form I-9 requires newly-hired employees to present “facially-valid” documentation, verifying their identity as well as their authorization to legally work in the United States. These documents must be current and not expired. Some documents are categorized as “List A”, which means they fulfill requirements of identity and legal work authorization.

If the employee presents one of these List A documents, they are not required to present any other documentation for employment eligibility verification. ALL DOCUMENTS MUST BE UNEXPIRED.

List A: Documents That Establish Both Identity and Employment Authorization

List A documents include the following :

  • US passport
  • US Passport Card
  • Permanent Resident Card, also known as a “Green Card”, or an Alien Registration Receipt Card with photograph
  • Foreign passport with an I-551 stamp, or with form I-94 attached.
  • Employment Authorization Card
  • Employment Authorization Document Form I-766, with photograph
  • Temporary Resident Card

If the employee is not able to present a document from List A, they are required to present two other documents — one that establishes identity  (B) and a second that certifies authorization to work (C). The following documents, in List B, can be used to establish identity. ALL DOCUMENTS MUST BE UNEXPIRED.

Documents That Establish Identity

List B documents include the following:

  • Drivers’ license from a US state or outlying territory
  • Other Federal or State ID, with photograph
  • School ID, with photograph
  • US Armed Services identification card
  • Native American tribal document
  • US Coast Guard Merchant Mariner card
  • Canadian driver’s license

If the employee presents one of these documents from List B, they must also present a document in the following list, List C, that certifies their authorization to work. ALL DOCUMENTS MUST BE UNEXPIRED.

ListCOnly_03012017

List C documents include the following:

  • US Social Security Card
  • US Birth Certificate
  • Certificate of US Citizenship
  • Certificate of US Naturalization
  • Native American tribal document
  • US Citizen ID Card
  • Resident Citizen ID Card (Form I-179)

How to Correct Form I-9?

Employers and/or their authorized representative may only correct errors made in Section 2 or Section 3 of Form I-9.  To correct the form is to:

  • Draw a line through the incorrect information
  • Enter the correct information
  • Initial and date the correction.

Also, it would be helpful to attach a written explanation of what happened to the Form I-9. If an employer failed to enter the date Section 2 and/or 3 was completed, the form should not be back dated. The employer should enter the current date and initial by the date field. Correcting Section 2 and 3: Handbook for Employers.

Section 2: Employer or Authorized Representative Review and Verification

Notary Public Seal on Form I-9?

If you hire a notary public, the notary public is acting as an authorized representative of you, not as a notary.  The notary public must perform the same required actions as an authorized representative.  When acting as an authorized representative, the notary public should not provide a notary seal on Form I-9.

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Let us handle your I-9 employment verification, please call 1 + (404) 721-3068. 

Resources:
http://www.asnnotary.org/?form=i9forminfo
https://www.uscis.gov/i-9-central/i-9-central-questions-answers/faq/i-hire-my-employees-remotely-how-do-i-complete-form-i-9
https://www.uscis.gov/sites/default/files/files/form/m-274.pdf